**Project Proposal** **Executive Summary** This proposal outlines the development of a comprehensive, Odoo-based system to manage the lifecycle of student and contractor projects. The solution will cover project posting, bidding, proposal evaluation, execution tracking, submission, approval, and payment processing. By leveraging Odoo's website builder and modular framework, the system will provide a cost-effective, scalable, and easily customizable platform tailored to the client's specific needs. The system must: 1. Use only open-source community edition modules and extensions. Absolutely no customarily-written pieces of software. 2. Allow for the registered users seeing their peers submissions and awarding process. **Proposed Solution** The system will consist of the following modules, designed to meet the requirements: **1. Project Posting and Bidding** • Frontend (Odoo Website Builder): Create a responsive website for board members to post projects with details such as budget, timeline, and scope. Provide students and contractors with a user-friendly interface to view projects and submit proposals using a standardized form. • Backend (Odoo Framework):Handle project creation, fetching, and bid submissions. Validate proposal forms to ensure completeness and accuracy. • Database: Store project details, bidder profiles, and submission statuses. **2. Proposal Evaluation and Project Award** • Frontend: Provide a dashboard for board members to evaluate and score submitted proposals. Enable shortlisting of the top 3 proposals for presentations. • Backend: Automate notifications to shortlisted candidates and maintain a record of evaluations. • Database: Store evaluation criteria, scores, and shortlisted candidates. **3. Project Execution and Progress Tracking** • Frontend: Offer a project dashboard for selected students/contractors to report progress, upload documentation, and schedule meetings. Include real-time messaging for collaboration between board members and contractors. • Backend: Manage task tracking, milestone updates, and communication logs. • Database: Track progress updates, meeting schedules, and documentation. **4. Project Submission and Approval** • Frontend: Enable a portal for students/contractors to submit deliverables and track their status. • Backend: Manage file uploads, review feedback, and approval workflows. Notify users of status changes and provide specific feedback for revisions if required. • Database: Store submission data, revision requests, and approval records. **5. Payment Processing** • Frontend: Provide a dashboard for account managers to initiate and track payments. Notify users upon successful disbursement. • Backend: Handle payment approvals and integration with payment gateways. • Database: Maintain records of approved budgets, payment statuses, and transaction histories. **Why Choose Odoo?** Benefits of Odoo: • Cost-Effectiveness: Odoo's modular structure eliminates the need for costly custom development by providing pre-built modules for core functionality. • Flexibility: Odoo’s framework allows for easy customization to meet specific requirements. • Scalability: The platform can scale with your organization as the number of projects and users grows. • Integration: Built-in modules can seamlessly integrate with third-party systems, such as payment gateways and communication tools. • Ease of Use: Odoo's intuitive user interface minimizes the learning curve for end users and administrators. **Implementation Plan** The implementation will follow these phases: | Phase | Duration | Deliverables | | ----- | -------- | ------------ | | Requirement Gathering & Design | 1 week | Finalized workflows and mockups | | Configuration & Development | 5 weeks | Customized Odoo modules and workflows | | Testing & QA | 1 weeks | Fully tested and validated system | | Deployment & Training | 1 week | Live system and user training | **Estimated Cost** The estimated cost for this project is **$1800** which includes:\ \- Development and deployment.\ \- Testing and quality assurance.\ \- Training and documentation.\ \- Post-deployment support for 3 months. **Conclusion** This proposal presents a comprehensive solution for managing project bidding and execution using Odoo. With its modular architecture, cost-effectiveness, and flexibility, Odoo is the ideal platform to address your organization’s needs while ensuring scalability and seamless integration for future enhancements. We look forward to collaborating on this project and are confident in our ability to deliver a system that exceeds expectations. **Contact Information** Eric Mmasi Welangai\ Director, Binary Core Systems\ [welangaieric@gmail.com](mailto:welangaieric@gmail.com)\ \+254110517055